If you’re like me, you have a lot to do each day and remaining focused and actually getting things done can be a real challenge.
Whether you have a day job and are building your wellness business on the side, or you’re in full-time practice, the demands on your time are never-ending. You know what you need to do and you’re busy all day, every day. But at the end of the week, there are still things that aren’t done. You end up feeling overwhelmed and frustrated – and further behind than ever.
Yeah, me too. 🙂
I’m still a work in progress, but here are some tips that I’ve found enormously helpful in remaining focused on what I need to do.
1. Make a List of Weekly Tasks for Your Personal and Business Life
Sounds simple enough, right? Just make a list of everything (both personal and business-related tasks) that needs to be done and prioritize it.
Problem is, we often tend to overload the list, knowing how much needs to get done. Then we feel overwhelmed and discouraged. Then we watch TV, talk on the phone or check our e-mail to avoid whatever needs to be done.
So make a realistic list of what needs to be done for the week. Now prioritize your list according to what’s most important.
For business tasks, put actual, income-generating tasks at the top of the list and go down from there. Re-designing your logo might be fun, but follow-up calls to clients should come first.
Once you have your weekly list, break it down to daily lists. Don’t focus on more than three tasks per day. It’s just too easy to think you’re doing a lot, but aren’t actually accomplishing anything because you’re not focused.
The key is to delegate tasks wherever possible and then focus on just three tasks per day. When you’re laser-focused on a smaller list of tasks, you’ll actually accomplish a lot more.
2. Decide Who Will Do What
We’re all human and can only get so much done. We can’t do everything. Delegating tasks wherever possible will allow you to focus on the things that only YOU can do.
Your list is a mix of personal and business tasks. There are housekeeping tasks and then there are business tasks. In both areas, there are things only you can do.
You can delegate many of your personal tasks to family members, an assistant or a housekeeper. Laundry, house cleaning, errands, grocery shopping, picking up dry cleaning, etc. can all be handled by someone else.
You can also delegate many of your business tasks: going to the post office, picking up office supplies, checking the status of your order for new business cards and brochures, etc. can also be handled by someone else.
Housekeepers, personal assistants and virtual assistants are all wonderful resources for helping you get things done.
When you delegate these tasks, you’re suddenly free to do only the things YOU can do: making follow-up phone calls, networking, meeting and actually working with clients.
Delegating allows you to focus on your gifts and talents, creating the positive change in your clients’ lives that only YOU can create.
And don’t feel guilty about hiring someone else to help you. You’re giving someone else a job and helping the economy recover!
3. Be Intentional With Your Time
Being intentional with your time is all about focus and plugging the leaks in your day.
So instead of checking your e-mail and social media accounts constantly throughout the day, schedule specific times throughout the day to check them – and then leave them alone.
Group your tasks into batches. If you have several e-mails you need to respond to or phone calls to make, sit down and make them all at once. And then be done with it.
If you have letters, newsletters, or marketing copy that needs to be written, sit down and do as much as you can all at once.
If you have errands to run, group them together and get them done all at once.
The same applies to the small chunks of time throughout your day. You might look at the clock and realize you only have 30 minutes before your meeting.
It’s easy to think you don’t have time to actually complete a task, so you aimlessly surf the Internet. Look at it differently. Learn to fit constructive things into small chunks of time.
Turn off the phone and the TV and focus. It’s amazing what you can get done in just a short, focused period of time.
4. Start Small
If you’re now feeling overwhelmed and guilty, don’t. Rome wasn’t built in a day and you can start small too.
Pick one or two things you haven’t been consistent with and be consistent with them. Make it a priority to get those things done, no matter what.
If you’ve never hired anyone to help you with anything before, and feel hesitant, pick a task and start small. Do a trial run with a personal assistant or virtual assistant. See how your family responds to your request for help.
Once you get a feel for how things are working, you can go from there.
Supporting you for your success,
Founder & CEO
P.S. Please comment below and let me know what your biggest time management, get-it-done challenges are! Or let us know what you’ve found most helpful for getting things done.